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Privacy

  • Handling Personal Information?

    Handling Personal Information?

    This easy-to-use chart covers what counts as personal information—and how to think through managing it. Handling personal information—whether it’s your customers’ or your own employees’—is risky, so help your...

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  • Can you throw it away?

    Can you throw it away?

    Use this elegant decision tree to help your people understand the ifs, whens, and hows of getting rid of documents. Keep versus shred may feel like second nature to your compliance and legal teams, but your other employees often need more guidance. This...

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  • Finalizing, Submitting, or Storing Company Records?

    Finalizing, Submitting, or Storing Company Records?

    This simple checklist helps employees keep good records without getting bogged down with trying to remember what to do. It’s easy to forget how vital recordkeeping is, but sometimes the mere act of insufficient documentation is itself a violation...

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  • Want to collect customer data?

    Want to collect customer data?

    A handy infographic based on FTC guidance, this walks your teams through the main issues involved in collecting and using customer data. Rather than give hard-and-fast rules, this piece asks critical questions about the use of customer...

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  • Contract terms checklist (2-page version)

    Contract terms checklist (2-page version)

    Want your transactional teams to think like compliance? Show them how with this thorough checklist for key terms required for every company contract. In the hurry to finish a deal, even the sharpest of transactional lawyers can miss important compliance...

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  • Contract terms checklist (1-page version)

    Contract terms checklist (1-page version)

    Want your transactional teams to think like compliance? Show them how with this thorough checklist for key terms required for every company contract. In the hurry to finish a deal, even the sharpest of transactional lawyers can miss important compliance...

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  • You don’t expect your employees to memorize everything about privacy and personal data, but that’s the message they’ll get if you dump a ton of regulation-focused material on them.

Make it clear that they just need to know the basics—how to properly collect, use, store, and destroy personal data they handle for their jobs. And if they’re unsure, the Privacy Team is here to help. 

In 18 slides, this module covers all that and more—starting with defining what personal data is (and isn’t!), what’s considered sensitive personal data, and then wrapping up with key takeaways for maximum stickiness. 

Your employees will love it because of its low-impact, high-reward structure. You’ll love it because we’ve included 4 instruction slides giving you tips and tricks to make this the module of your dreams.

Wanna make the info really stick? Grab these awesome privacy pieces.

    Module: Personal Data & Privacy

    You don’t expect your employees to memorize everything about privacy and personal data, but that’s the message they’ll get if you dump a ton of regulation-focused material on them. Make it clear that they just need to know the...

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  • Expeditious

Ex·pe·di·tious | /ˌekspəˈdiSHəs/

Definition

: to do something with speed and efficiency

How to use expeditious in a sentence: 

This checklist helps your employees expeditiously gather and prepare information for personal data requests, and covers other important details they need to share with the Legal team.

Your teams will thank you for helping them be expeditious, and you’ll be relieved to receive the info you need the first time around.

    Gathering information for a personal data request

    Expeditious Ex·pe·di·tious | /ˌekspəˈdiSHəs/ Definition : to do something with speed and efficiency How to use expeditious in a sentence:  This checklist helps your employees expeditiously gather and prepare information for...

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  • What counts as personal data to one person might be meaningless info to another, which can create major headaches. Use this decision tree to remedy your ills and ensure all your teams have a healthy dose of privacy know-how.
In five simple steps, it guides them through  what documentation and approvals must be in order before anything goes outside the company. That way, they’ll know if it’s ok to hit “send” or if they’ll need to check with the Privacy Team first.
Clarity + consistency = privacy cure all

    Received a request to transfer data?

    What counts as "personal data" to one person might not be to another, which can create major headaches. Use this decision tree to remedy your ills and ensure all your teams have a healthy dose of privacy know-how. In five simple steps, it guides them...

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  • Foster a culture of data security at your company with this infographic, which answers the “why” of data protection with four key points: it’s the law, it’s good business, our customers expect it, and it’s the right thing to do. Your folks will appreciate the context, and your leaders will appreciate your proactivity in preventing a breach.

    We protect our data

    Foster a culture of data security at your company with this infographic, which answers the “why” of data protection with four key points: it’s the law, it’s good business, our customers expect it, and it’s the right thing to...

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  • Being accountable and fixing mistakes yourself is great, but when it comes to privacy mishaps, there are situations where the Privacy Team needs to be looped in. This infographic explains the most common scenarios that require their helping hands—from everyday slip-ups (like sending a private email to the wrong person) to stuff they stumble upon (like finding confidential info lying around).
Share this with your people so they know exactly when and how to escalate a privacy issue when it happens.

    Notify Privacy when mistakes happen

    Being accountable and fixing mistakes yourself is great, but when it comes to privacy mishaps, there are situations where the Privacy Team needs to be looped in. This infographic explains the most common scenarios that require their helping...

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  • If COVID taught us one thing, it’s that we all like a good puzzle…occasionally. But when it comes to using personal data, there should be nothing puzzling about it. This decision tree helps your employees piece together when they CAN and CAN’T use personal data, and who to contact if they have questions. 

Missing a piece of your privacy puzzle? Check out our collection of tools here.

    Can I use personal data for this purpose?

    If COVID taught us one thing, it’s that we all like a good puzzle…occasionally. But when it comes to using personal data, there should be nothing puzzling about it. This decision tree helps your employees piece together when they CAN and...

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  • Careful virtual communications

    Careful virtual communications

    We may love dishing about juicy binge-worthy shows on Slack, but it’s easy to forget that these types of communications are on company record, which can lead to problems if discussions take a sensitive turn.  At best: cringey embarrassing...

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  • Living your values means ensuring data privacy throughout your org. You’ve written all the policies, operationalized training and have a Chief Privacy Officer. But — do your people know who to contact if they have questions about Privacy?

This job aid outlines when your employees should reach out to you — like if they receive a customer request or need to make a business change related to data.

    When should I contact the Privacy Team?

    Living your values means ensuring data privacy throughout your org. You’ve written all the policies, operationalized training, and have a Chief Privacy Officer. But do your people know when to pick up the phone and contact the Privacy Team? This...

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  • A simple yet effective reminder that protecting health information is everyone’s responsibility. 

Looking for other awareness pieces on protecting healthcare information? Check out:

We protect health information
Creating, using, or disclosing health information?
Health information takes many forms
Protect patient privacy
Keep health information secure

    Keep It Secure

    A simple yet effective reminder that protecting health information is everyone’s responsibility.  Looking for other awareness pieces on protecting healthcare information? Check out: We protect health information Creating, using, or...

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  • Email Headers

    Email Headers

    Captain Obvious says, “if you want people to read your stuff, you have to get them to look at it first.” But that’s tough when you’re competing with overstuffed inboxes, constant IMs and notifications, and other distractions...

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  • Virtual Backgrounds

    Virtual Backgrounds

    Video meetings allow you to easily conduct business and share info from wherever you are—sometimes a little too easily—but these virtual backgrounds have your back, literally! Use them to remind yourself and others to keep unrelated work docs...

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  • Information been stolen? Report it! - horizontal

    Information been stolen? Report it! - horizontal

    Use this straightforward piece to remind your employees that they shouldn't hide when something goes missing, but should raise their hand immediately.

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  • Overseas Travel Module

    Overseas Travel Module

    Behold: a simple, immersive way to give your employees detailed guidance on overseas travel risk. It's set up to tie to other parts of your program and pairs well with our travel checklist and a nice pinot. As seen in the video tour of Design Club, this...

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  • Do you really need it?

    Do you really need it?

    Being mindful of privacy issues before your team obtains info can prevent the problems in the first place.

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  • Do you really need that data?

    Do you really need that data?

    Just because it's possible doesn't mean your team should do it. Urge them to be mindful in how (and why) they collect data.

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  • Destroy It Securely

    Destroy It Securely

    This simple graphic instructs your team that shredding—not the trash can—is how you get rid of docs securely.

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  • Shred it! (red shredder version)

    Shred it! (red shredder version)

    This attention-getter connects protecting your confidential info with the simple command to shred.

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  • Suspect a privacy breach?

    Suspect a privacy breach?

    Awkward silence = cringe. Awkward silence with your coworkers = just plain terrible. Help your employees avoid long pauses and staring contests with this incredibly helpful infographic. It covers everything they need to share about a potential data...

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